Last updated: 2026-07-14
Invoice Payment Terms & Interpretation of "Upon Receipt"
These billing terms apply only to paid services provided by Szerj Systems and any invoices issued for those services.
This billing policy governs paid services invoices and is separate from the Szerj Systems website Terms of Use.
Two kinds of invoice. Sections 1–7 below are the general terms, and they govern project and custom-work invoices, which are due as stated in the applicable Statement of Work, agreement, or invoice. Recurring managed-hosting invoicesinstead follow the fixed monthly schedule in Section 8, which is expressly stated in writing here and on each invoice, and therefore supersedes the general "upon receipt" default for those invoices only.
1. Definition of "Upon Receipt"
For purposes of these Terms, "payment due upon receipt" means that payment is owed immediately upon delivery of an invoice to the Client. Receipt occurs at the moment an invoice is sent electronically (including email, invoicing platforms, or payment processors) or delivered physically, if applicable. Receipt does not depend on whether the Client opens, acknowledges, reviews, responds to, or internally approves the invoice. Delivery constitutes receipt.
2. Immediate Payment Obligation
Unless otherwise stated in a separate written agreement executed by both parties, all invoices are due immediately upon receipt. No grace period is implied or granted unless expressly stated in writing by Szerj Systems.
3. Invoice Review and Dispute Window
The Client is responsible for promptly reviewing all invoices. Any dispute must be submitted in writing and received within three (3) calendar days of receipt. Failure to dispute within this period constitutes acceptance that the invoice is accurate, valid, and owed in full.
4. Non-Payment and Service Suspension
If payment is not received within seven (7) calendar days of receipt, Szerj Systems may, at its sole discretion and without further notice:
- Pause or terminate services
- Restrict or disable access to hosted websites, applications, systems, or platforms
- Suspend maintenance, monitoring, support, or availability guarantees
- Withhold delivery of work in progress or future deliverables
Continued service availability is not guaranteed during periods of non-payment.
5. Late Payments and Recovery Costs
Invoices unpaid after seven (7) calendar days may be subject to late fees only if stated on the invoice, and recovery of reasonable costs incurred to collect unpaid balances. Persistent non-payment may result in termination of services.
6. Scope, Ownership, and Licensing
Payment of an invoice grants only the rights, licenses, or usage expressly stated for the services and deliverables listed on that invoice. No ownership transfer, expanded license, modification, or redistribution rights are granted prior to payment in full. Partial payment does not grant partial rights. All intellectual property remains with Szerj Systems until payment obligations are fully satisfied.
7. Prohibition on Conditional or Strategic Withholding
Payment may not be withheld or delayed due to internal business decisions, strategy changes, budget constraints, third-party approvals, or delayed or non-use of delivered work. Services rendered and work performed are billable regardless of utilization or outcome.
8. Recurring Managed-Hosting Invoices
Clients on an ongoing managed-hosting arrangement are billed on a fixed monthly cycle. These terms are stated in writing here and on each invoice and, as contemplated by Sections 2 and 5, they replace the general "due upon receipt" default and the seven-day suspension window for recurring hosting invoices only. Project and custom-work invoices continue to follow Sections 1–7.
- Issued on the 13th of each month, for that month.
- Due on the 20th of the same month.
- A courtesy reminder is sent on the 18th if the invoice is unpaid.
- The invoice becomes overdue on the 21st, followed by a seven-day grace period through the 27th. No late fee applies during the grace period.
- If still unpaid on the 28th, a one-time late fee of 10% of the invoice subtotal, capped at $10.00, is applied. It is charged once, is never compounded, and is never applied more than once to the same invoice.
- A payment received before the late-fee date does not incur a late fee, even if it is recorded afterward.
- Services become eligible for suspension when an invoice is more than 14 calendar days overdue. Suspension is never automatic: no website is disabled without a deliberate decision.
- Late fees may be waived at Szerj Systems' discretion, and any fee that can apply is disclosed on the original invoice.
Recurring hosting invoices are payable via PayPal to the address shown on the invoice. Include the invoice number in the payment note so payment can be matched to your account. Each invoice states what the hosting charge includes and excludes; the full scope is on the invoice and in your client portal.
If anything on an invoice appears incorrect, reply before the due date. No late fee applies while a question is open. These terms remain subject to applicable law and to any superseding signed agreement.
9. Good Faith and Breach
All invoices are issued in good faith for services rendered. Failure to remit payment in accordance with these Terms constitutes a material breach of good-faith business conduct.
10. Governing Law and Venue
These invoice payment terms are governed by the laws of the State of Tennessee. Any legal action related to invoice payment or enforcement shall be brought exclusively in a court of competent jurisdiction located in Tennessee.
Contact
Questions: contact@szerj.systems